With some of the recent cyber attacks on some of the biggest organizations across various industries, the risk of attack is becoming an increasingly pressing issue for all businesses. As we tread on this new territory of cybersecurity, companies are realizing that their documents are vulnerable. Unfortunately document security is still widely poorly understood.
Let’s dispel some of the myths that have emerged surrounding document security.
#1 The higher the level of protection the more disruptive it is for the end user
It’s a fact that the more secure a document is, the more barriers there are to accessing the document and the fewer options the reader has for copying, printing and otherwise interacting with the file. Software requirements are sometimes difficult to download and install, especially in environments that are IT restricted, and can make legitimate users irritated.
More and more, DRM software companies are trying to find a balance between providing content owners the protection they need while at the same time ensuring the end user (or reader) has a good experience. Make sure, when you are looking for DRM software, that the solution offers readers a seamless, non-intrusive experience, and just enough security to make sure the documents go where they are meant to and nowhere else.
#2 It’s not needed in today’s world.
We’re used to everything being readily available to us online and the natural inclination we have is that everything “should” be accessible. The open environment of the internet, it is argued, should determine what is acceptable and what is not.
While this would be an awesome ideal, it’s just not feasible in reality. Companies and organizations do need to digitally share information that is sensitive, and may be under legal obligation to protect this vital data, like financial, legal, or health care data. Additionally, there are trade secrets that companies don’t want competitors to learn, board minutes and notes, legal contracts and documents, and a whole variety of information that shouldn’t be shared with the wild wild web, or other individuals who are not authorized to access the information.
Other companies and organizations invest time, effort, and money into producing materials that are copyrighted, trademarked and produce revenue for them, such as training materials, eBooks and other documents. They need a way to protect these assets, just as you would lock your car, or insure your house.
#3 It’s too expensive
That depends on how you look at it. Like car insurance, it can save you a lot if you get in an accident. With the costs of copyright infringement or patent lawsuits ranging from $350,000 – 5,000,000, it’s no wonder companies want to avoid having to take legal action. Document protection is cheap by comparison!
Companies find that investing in document protection as part of their risk mitigation efforts not only prevents costly legal fees, but prevents revenue loss, blow-back from leaks, and other damaging consequences that can have huge impacts on the bottom line. With a good DRM system it is much more prudent to take some reasonable steps to prevent these consequences before they happen.
#4 Security can be broken
We can’t deny that at times, secured content can get broken into. Just as a determined thief can circumvent the locks on a house, we’ve seen that determined hackers or technically savvy individuals can circumvent even the strictest security policies of a document or IT firewall.
The higher level of security a document has, the less likely it will be broken or “hacked” into. At Vitrium, we have strong encryption (256bit) options, and lighter weight options (128 bit encryption, or “social DRM”) for all security needs while maintaining a hassle-free experience for readers.
Find the right balance between reader experience and the security you need. When you are choosing a service to protect your documents, think about the impact of the tool on your users balanced against the level of protection you need, or must, provide.
This was an excerpt from our eBook: Top 6 Reasons to Protect Your Documents. If you want to read more, you can download the full eBook.