Cloud computing is transforming the way many companies operate. In the past, businesses commonly relied on hard-copy materials, which may have delayed their projects. However, the cloud enables workers to share confidential materials over great distances, and within seconds, employees can update these documents.
CIO magazine highlights the value of learning how to properly use the cloud for job seekers in the technology industry. For example, Bill Spooner, senior vice president and CIO at Sharp Healthcare, notes that many healthcare firms already are using the cloud, and he anticipates job seekers who can successfully manage data in cloud-based work environments will be in high demand.
The cloud presents numerous opportunities for businesses, but it also poses several risks. Companies face challenges from hackers and viruses, and supervisors who fail to effectively control users' access to confidential materials could damage their employers' reputations.
However, companies that prioritize safeguarding their data rather than their hardware can limit risks. The following reasons highlight the advantages to protecting valuable content when evaluating document security options for your company.
1. Prevent content piracy
Few things are worse than if a company's secure materials are illegally reproduced. A business could suffer serious financial consequences if this occurs, and it could take years to fully recover.
Prioritize data security to stop content piracy. With portable document format (PDF) files, a company can easily integrate new security measures to stay ahead of hackers and viruses.
PDFs are customizable and can be viewed on desktop computers and mobile devices, so regardless of where your employees are located, they can access confidential materials. Employers can establish usernames and passwords for authorized users so they can access these files, which helps to further enhance document protection across their companies.
2. Helpful for businesses and staff members
A company always wants to safeguard its materials, and only certain workers should have access to various content. Thankfully, PDFs make it easy for a business to prevent unauthorized employees from viewing confidential materials.
These businesses can limit or revoke reader access to cloud-based materials at any time. Additionally, companies can monitor how long employees view these documents, and they can even control how many times their workers can view confidential files.