Many companies institute bring your own device (BYOD) policies to help workers perform their daily tasks. BYOD policies enable workers to use their personal mobile devices to complete work, but can also pose numerous threats to a company's confidential information.
According to Computer Business Review, a recent Gartner survey showed that 70 percent of businesses are planning to implement a BYOD policy in the next 12 months. However, companies that fail to consider the security risks involved with such a policy could face serious ramifications, including financial losses and risks from hackers and viruses.
"The BYOD trend is not slowing down, and while it has many benefits, it's also introducing a number of new security risks that may be foreign to many companies," Rick Dakin, CEO and chief security strategist with Coalfire, told eWEEK.
State-of-the-art document security is helpful, especially for businesses that have BYOD policies, because it allows workers to easily and securely access various content from anywhere. Consider the following benefits from enhanced document security to safeguard your business against the dangers of BYOD policies.
With portable document format (PDF) files, company leaders can effectively limit and control access to secure materials. Confidential documents that should only be viewed by authorized employees can be password-protected, which reduces the risk that these files could fall into the wrong hands.
PDFs are user-friendly and customizable, so managers can set up certain criteria for their documents if they choose. For example, supervisors can monitor how long an employee is able to view a document, and can even revoke his or her access after a set amount of time.
Additionally, providing login information for authorized users helps avoid the dangers presented from lost or stolen devices. PDFs are accessible on computers and mobile devices, so employees can use their login information to access them from any location. Meanwhile, unauthorized access risks are eliminated, as readers will need to enter a username and password to view secure content.
Instant access to documents
After login information is established, users can access content within seconds. PDFs maintain their quality on all devices, so readers can enjoy a seamless experience every time they view materials.
PDFs are beneficial because they enhance the security of documents, even those that are accessed on personal devices. Businesses that use BYOD policies can help protect their materials by using PDFs because supervisors can effectively control distribution of these files.