Cloud computing is ideal for businesses that want to quickly grow. This option opens new doors for companies but must be effectively managed for these businesses to reap its benefits. A company that fails to develop a security plan before it takes its operations into the cloud is at risk due to hackers and viruses.
Many businesses recently expressed interest in improving their cloud security systems in a survey conducted by Ernst & Young. According to PC Advisor, this survey of 1,850 IT professionals revealed that 31 percent of respondents said they had seen an increase in security incidents between 2011 and 2012. Additionally, 39 percent of participants noted that they plan to increase their security budgets for cloud systems for the next 12 months.
Before making the switch to cloud systems, companies can plan ahead by developing security programs to safeguard their confidential materials. Businesses that prioritize security are better equipped to prevent data breaches that could cause long-term damage to their reputations.
Consider the following tips to create security plans before storing confidential documents in the cloud.
Examine your business goals
Review your business goals to determine what your organization hopes to accomplish by using the cloud. When your company recognizes the value of new technology, it can properly use various tools to protect its materials and avoid security risks.
A security plan that works well for one business might fail to meet the needs of another organization, so tailor a plan that satisfies the goals of your company. Use a collaborative approach that involves gathering data and feedback from high-ranking officials and IT staff members to create a security program that allows your workers to securely access and view content that is stored in the cloud.
Get corporate support
It's important to have support from executives within your business, as these people are likely to be heavily impacted by the use of the cloud. Explain how your cloud security plan helps these team members and satisfies your business goals before implementing your strategy.
The use of portable document format (PDF) files is helpful for many businesses that want to maximize the cloud, and these files should be a consideration when developing security plans. Document protection is enhanced with PDFs, which makes them ideal for businesses that want to customize their security.
With PDFs, companies can limit or revoke reader access to easily protect their confidential materials. Safeguards can be added or eliminated at any time and make it more difficult for hackers or viruses to impact these files.
In our next edition, we will continue to review the steps businesses should take before they store confidential files in the cloud.