The consumerization of IT is fueling the use of personal smartphones, tablets and other gadgets in the workplace, making it easier for employees to access mission-critical resources from virtually anywhere at any time. If decision-makers do not develop a robust bring-your-own-device (BYOD) policy, however, document security initiatives may be weaker than many executives believe.
This was highlighted in a recent IT Pro Portal report, which said any organization that is using or plans to deploy a BYOD program needs to create a robust usage policy that limits which resources can be accessed through mobile platforms. If no best practices are established, employees may inadvertently be exposing confidential documents when using insecure mobile gadgets. In doing so, a firm's ability to protect sensitive assets may be compromised.
Employee education is an important aspect of document protection programs when BYOD programs are introduced to the workplace, IT Pro Portal said. If individuals do not know the difference between safely accessing mission-critical assets and using them in an insecure manner, the company is bound to experience some security problems.
By using document rights management software, businesses can prevent workers from using confidential files unsafely. This is especially important during the proliferation of BYOD programs that allow employees to access resources from virtually anywhere.