What is Digital Rights Management (DRM) and How Does it Work For You?

Understanding what DRM is can help you protect your organization.


Sharing content is extremely easy in the digital age. Documents, images, videos, and audios can be easily uploaded and downloaded with a simple click. This makes our lives easier, but it also puts digital content at high risk of being unlawfully copied or shared. DRM protects digital files and keeps intellectual property (IP), and revenue streams, secured. 

Digital Rights Management (DRM) Solutions Explained

What are DRM solutions?

DRM solutions are software programs created to help companies protect and control their valuable digital content, whether it's documents, videos, images or audio files. Most DRM solutions available, however, are outdated. They still rely on clunky 3rd party apps or plug-ins users have to download before they can access DRM protected content. A modern, quality DRM solution does not rely on plug-ins or apps, and offers seamless access to content.

As Tech Target states:
“Digital rights management (DRM) is a systematic approach to copyright protection for digital media. The purpose of DRM is to prevent unauthorized redistribution of digital media and restrict the ways consumers can copy content they've purchased.”


Instead, modern DRM solutions rely on the systems and applications that users already commonly use today (browsers, PDF viewers, etc.). They are available as cloud-based solutions. They can be a standalone product with a secure portal for users to log into, or use APIs. APIs allow DRM software solutions to integrate with the systems that organizations and businesses already use, such as their own website, a content management system (CMS), an e-commerce system, a Learning Management System (LMS), Customer Relationship Management System (CRM), or more.

Regardless of how content is accessed, using DRM software will help prevent unauthorized users from gaining access to it. Ideally, without  messy plug-ins or proprietary apps. In fact, if you've integrated your system with single sign-on access, your users may never even realize your content is protected with DRM controls!

Benefits of Digital Rights Management (DRM) Software

Below are some key benefits to selecting a digital rights management (DRM) software.

If you’re still not convinced that you need a quality solution –such as Vitrium Content Protection Software– for your business, perhaps this will help.

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Industries That Can Benefit from DRM Software

We support organizations in multiple industries across the globe.

Associations & Professional Training Organizations

Whether you work for an association or a professional training organization, you need to know how to send documents securely and share your valuable training videos with members and trainees. With DRM software, associations of all shapes and sizes can secure their valuable teaching materials with ease, and integrate with the association management systems (AMS) or learning management systems (LMS) that you currently use.

Protect your association's eBooks, guides, research reports, training videos, podcasts and other supplementary materials, distribute them through your AMS or LMS, and set various access control rights such as expiry dates and device limits. Only authorized members or paying clients will have access to the content. A quality DRM solution will even protect the files that are downloaded to a computer or shared drive, and work with today’s read-out-loud applications for visually impaired individuals.

When the membership or class ends, if you’ve already set a date restriction, access to the association's content, e-learning and course materials will be automatically revoked. Your students will be able to complete their training, and you won’t have to worry about whether or not they’ve passed along the information to the next class.

Be sure to read our article:

How Professional Associations Utilize Digital Rights Management (DRM) to Protect Their Educational Content and Other Intellectual Property


Market Research & Data Intelligence

Countless hours go into performing market research in the commodities, oil and gas, medical, pharmaceutical, technology, and other industry sectors. It would be a shame for those hours to go to waste when reports, videos, price sheets, forecasts, and more get leaked online or shared with others who haven’t paid for content or haven’t subscribed to your service. It is critical that you protect your valuable research information with a Digital Rights Management (DRM) solution



Financial Services

Financial institutions, such as asset management companies, hedge funds, insurance companies, private equity firms, and other investment management organizations, need to protect the interests of their clients, their shareholders, and themselves. If recent data breaches have taught us anything, it’s that unauthorized users will stop at nothing to get the information they are looking for. That’s why it’s so important to protect your content with the best DRM solution available. 

Solutions like Dropbox or data rooms only secure the 'house' or 'portal' where clients can access the files. They don't protect the individual files or documents once they are downloaded. A quality DRM solution will protect the files when they're downloaded, no matter where they're stored or saved. Don’t risk your reputation or your bottom line by allowing your content to get leaked or shared with others who don't have permission.

Standards Organizations

Most people look to their industry trade association or national standards organizations to stay up to date on the codes and standards that rule their industry, region or country. As such, they are the organizations that have the most pertinent information that professionals need to be in compliance and/or get a competitive edge. That’s why companies and trades professionals pay associations and trade organizations membership fees and subscription dues to access the standards documents or training materials they need to be successful.

It’s important to protect the standards documents that you sell and to secure your association’s revenue-generating content. Otherwise, all of those fees and dues could come to a screeching halt. Your documents, videos, audio files, and other types of content. need to be encrypted. This will ensure they are exclusive to authorized users, those who pay for it.cEven if someone has a membership, sharing, printing, and copying content could also be restricted. Additionally, once their membership ends, access should be revoked. These measures are the only way to ensure your valuable content maintains its value. 

A DRM solution can be useful not only to lock your content down for certain audiences, but also to introduce multi-tiered subscription plans as a way to increase your revenue.  For example, charge a lower fee for view-only access to a standard document with a limit of 1 device and no printing, but increase the level of access for a premium-paying subscriber - allow them to access the standard on more devices and they can print the standard as much as they want.  By upselling your members or subscribers to the premium option, you will earn more revenue as a result.

Media & Publishing

For professionals in the media & publishing industry, content is everything. Protecting that content is key to protecting their bottom line. While they need to share it with their subscribers, leaks, piracy, and unauthorized access renders their subscription fees worthless. Why pay for what you can get for free? 

With a quality DRM solution, media & publishing companies can implement different content and user controls for different groups of users. Similar to the analogy above for standards organizations, media & publishing companies can charge a lower fee for people to purchase view-only access to their video or eBook content, content that's viewable on 1 device only, but for a higher, premium fee, they can access the content on multiple devices. Implementing a DRM solution does not have to be a "one size fits all" situation. It can be multi-faceted, innovative, and allow media & publishing firms to sell their revenue-generating content for even more than what they imagined!   

Vitrium Can Protect Your Content

We have the solution to all your DRM software needs!

If you have content that needs protecting, or you have content that you sell online, we’ve got you covered. Our DRM software is versatile enough to meet the needs of any company, no matter the size or type of business. 

Vitrium can be used as a standalone hosted platform or can it be integrated with another system you use in your organization, such as a customer relationship management (CRM) system, a content management system (CMS), learning management system (LMS), association management system (AMS), e-commerce system, or others. When you sign up with us, we can have your content protected in as little as one day. Learn more about our software, or if you need more information, click here to contact us! 

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Vitrium offers password-protection, hidden and dynamic watermarks, and file level encryption.


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