Tips for preventing workers from gaining unauthorized access to confidential information

Oct 25, 2012 4:18:00 AM

Many companies configure their security systems to prevent unauthorized access to confidential materials. However, errors can occur that could help hackers view secure information, and a data breach could prove detrimental to your business.

 

A security breach can happen if a worker fails to perform his or her everyday tasks. For example, a staff member who accesses websites that are unrelated to his or her daily responsibilities could use confidential materials for personal financial gain. If the worker is caught, the results could be damaging to the employee and the company, and could even cause a business to lose significant resources.

 

Companies can help eliminate safety risks by preventing staff members from gaining unauthorized access to secure materials. The following tips provide insight into how businesses can enhance the security of their confidential data.

 

1. Block employees' access to sensitive information - Many staff members are on a need-to-know basis, and employers can prevent a data breach by effectively controlling workers' access to sensitive materials.

 

Portable document format (PDF) files are helpful to companies that want to protect confidential information. These files can easily be password-protected, and the document security can even be customized to fit the needs of a business. Users can modify or revoke reader access at any time, which makes PDFs versatile for businesses. Converting Microsoft Word documents to PDFs can be quickly completed and is useful to a company that wants only certain personnel to have access to secure materials.

 

2. Complete audits - A security system is effective if employers monitor its progress. Keep this platform up to date by conducting periodic audits.

 

An audit is an in-depth analysis that forces an employer to examine how a hacker could gain unauthorized access to secure materials. Through this examination, businesses can learn about the dangers that they face and develop innovative strategies to protect their content.

 

Audits also allow companies to take a step back from their current security measures and review the effectiveness of these plans. Businesses can track statistics relating to the security of their confidential information, and if a hacker was able to view these materials, find out the cause of the data breach. Reviews provide insight into what is working and gives companies valuable information they can use to make immediate improvements.

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