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Top 10 reasons to use PDF files

Jun 7, 2012 7:23:23 AM

Businesses create and transport a variety of files on a daily basis. In most cases, the information contains private data, and certain document protection steps need to be taken to keep content secure. Professionals have found that using portable document format (PDF) files is a safe, convenient way to distribute private information through the web. Using PDF DRM tools, business owners can feel confident in their ability to keep their clients' personal information protected.

Here are the top 10 reasons a business may want to use PDF files:

1.) Portability - PDF files can be read anywhere and on any device, as long as free tools like Adobe Acrobat Reader are present.

2.) Compact - A professional can convert any document into a PDF file without sacrificing quality. In addition, users can merge multiple documents such as spreadsheets, Microsoft Word documents, photographs and various other graphs into a single PDF file.

3.) Searchability - When a user accesses a PDF file on Adobe Reader, he or she can easily find the desired content through a quick search. PDF documents can be organized with a table of contents that link all sections to the appropriate pages in the file.

4.) Viewability - When a business chooses to upload a PDF file to the web, it can be accessed on most browsers. This makes it easier for the desired audience to engage and read the published content.

5.) Mobility - In today's digital world, people are always on the go. PDF files are unique in that they can be accessed on most mobile devices, which improves the overall user experience.

6.) Interactivity - PDF files can feature hyperlinks, file attachments, music, movies and various other text notes. This aspect makes connecting the right content to one file easier than ever before.

7.) Visually appealing - When a company includes stunning images in documents, it can feel confident in knowing those graphics will retain their quality when a file is converted to a PDF.

8.) Securable - PDF files offer users the ability to put document DRM tactics to the test. In addition, owners can put watermarks on the content to brand the included material.

9.) Password Protected - PDF files are used for various reasons, and when they hold private information, professionals may want to password-protect the documents. This creates a unique document security program that helps recipients feel safe.

10.) Document analytics - Recipients can also view who has access to the information. If the password of content has been breached, the appropriate actions can easily be taken.

When it comes to protecting valuable information, professionals should consider using document DRM tools to secure their files.