Adding Content

There are 3 primary ways you can add content into Vitrium for protection:

 

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Adding Folders

Before you start adding content, you should consider adding folders first. This is because Vitrium's manual method of adding content does not include the ability to add folders, though the bulk upload utility can. Contact Vitrium for info about the bulk upload utility. 

1. To add a folder, in the Vitrium CONTENT tab, click the Add Folder icon in the left-hand corner of the Folders section
   
2. Enter the following information:
   • Folder Name (required)*
   • External Key (in Advanced Options) - if you wish to add a product ID or specific document ID from your other system that will be connected to Vitrium
3. If you want to customize your folders for the User Portal, then you can also add this optional information or click here to learn more: Customizing Folders
   • Folder Name to Display
   • Folder Description
   • Folder Image
   • Folder Color
4. Click Save & Exit.

*If you wish to have your folders ordered in a specific way, we recommend adding numbers in front of the Folder Name field, but then the actual name you want to display in the User Portal with the Folder Name to Display field.

Edit Folders

To edit a folder, click the small arrow beside the folder name, then select Edit folder, then edit the information you want, and click Save & Exit.

Delete Folders

To delete a folder, click the small arrow beside the folder name, then select Delete Folder. 

A pop-up window will appear confirming that you wish to delete the folder along with all the content that is contained within that folder, all of which goes to the recycle bin for 30 days before they are permanent deleted.

Once you have added all your folders, then you can add content into these. You can also move content from one folder to another by dragging & dropping the files.

Adding Content (manually)

You can add a single file at a time or add multiple files of the same type: all documents at one time, or all videos at one time, but not a mix of both. 

important note
You should make sure that you are happy with your Watermarks and Content Settings before uploading a lot of content. This is because there is a limit restriction if you need to change a watermark or content setting after.

1. In your Vitrium account, go to the CONTENT tab and click ADD CONTENT:
   
2. Click BROWSE to find your content to upload or drag & drop your content into this window. Remember, you can add multiple files (of the same type) at the same time.
   
3. Select your Content Settings for this content. Refer to the Content Settings section to learn how to add or modify these.
   
4. Enter any Tags that you may wish to apply. These are meta keywords that can be helpful for Vitrium admins when searching for content in the Admin UI or for end users searching for content in the User Portal.
   
5. Click Save & Exit now, or continue to the Advanced Options tab. A description of all the fields under the Advanced Options window is provided further below.
   
   
6. Once you click Save & Exit, your content will go through two stages:
   
   • UPLOADING STAGE
     Your content is being uploaded to Vitrium’s server.
     
   • PROCEESING STAGE
     Your content is being encrypted and converted to Vitrium’s secure format(s).
     
7. Once your content is completed processing, you will see the WEB LINK and SECURE PDF display in the Content tab. 

important note
Processing for videos or larger file uploads may take some time. Please be patient and DO NOT attempt to delete anything or re-upload the file multiple times as this will further compound the delays.

Advanced Options Tab

The fields in the Advanced Options tab will differ slightly depending on what type of content you’re uploading:

 

Permissions Tab

Refer to the next section Assigning Permissions for how to assign permissions to content as you may want to assign it at the folder level. 

Bookmarks Tab

This tab only appears for video and audio content. You can add different bookmarks at various times in your video or audio content, which may be helpful for your users to skip ahead to a specific chapter or point in time of your content.

 

Customizing Folders for Portal

If you wish to make your User Portal stand out with more style, then you can individually customize each folder. Review this information below to learn how and see a few different examples below:

 

Sample Portals with Customized Folder Colors & Images